Editing your Website

A step by step guide to updating your CMS(content management system).

In order to edit your content on your site, you will need to log into your site through the ‘Contact’ or ‘Contact Us’ page. You will then find a ‘Login’ box. Please type in your username and your password followed by clicking the ‘Login’ button.

Once you have logged in, you will now see a little icon above all your page articles which looks similar to this -

If you click this icon, it will open up an article editor where you will be able to change your existing content or add new content to the existing article. You can make your changes in fields required and once you have completed doing any changes, you MUST click the ‘save’ button located at the top right of the editor in order for the changes to take effect.

If you fail to do so, it will lock the article and no other users will be able to edit the article. If this is the case please log back into the article and click the ‘save’ button. This will unlock the article for other users to edit.

This is what the complete editor look like:

Adding a New Article

On some particular sites, you may have a page containing numerous articles such as ‘Upcoming Events’ or some sort where you can add new articles yourself. If this is the case, you will find a new menu containing a ‘Submit’ button. Once this has been clicked it will bring up an editor with a blank article. The editor consists of 3 sections: The editor section, the publishing section and the metadata section. All you have to worry about is the 1st 2 sections being the editor and the publishing sections. These sections consist of the following fields:

Editor

Title - Please add the title of your article in this field.
Large white box - This is the area where you will type your article or edit existing article.

Publishing

Section - Select the section where you want your article published (e.g. Newsletters)
Category - This should pre-select to same name as your Section name.
Published - Ensure that the ‘yes’ radio button is selected
Show on Frontpage - Leave defaulted to ‘No’.
Author Alias - Leave this field blank.
Start Publishing - This is for the user to select the date on when they would like the article to start publishing from. If no date is requested, it will publish immediately.
Finish Publishing - This is for the user to select the date on when they would like the article to stop publishing. This is normally done when the article (e.g. Upcoming event) needs to be unpublished the day after the event has finished.
Access Level - Ignore this field.
Ordering - Ignore this field.

Once you have completed filling in these fields and you are satisfied with your article, please click the ‘Save’ button located at the top right of the editor. This will then start publishing your article as requested.

Additional Editing Options

Linking Process

This is the process used for linking a word to an external source:

Login to your site and edit the article required.

Highlight the piece of text you want linked (This is done by clicking & holding down the left button of your mouse and then dragging over the word).

Click the chain link icon on the Editor.

Type in your web address in the ‘url’ box which appears and click ok.

After you have done this, you will now see that the text you have linked to an external source will be a different colour text to the rest of your content (usually blue).

You can also edit an existing link by repeating the same process. But instead of typing in a new web address, just edit the current one by clicking the button again and changing the ‘url’ box that appears.

Adding a new Image

If you would like to add a new image to your article, click on the image icon on the editor toolbar.

Once the image manager opens up, browse and click the image you want to insert from the directory and click the 'insert' button.

Once you have clicked insert, you will now see the image displayed in your article.

If you need to insert an image which is not in your website directory, you can upload a new image from your hard drive to your site directory.

Click the image icon on the editor toolbar.

When the image manager window opens up, select the directory you want the image added to. The Click the upload icon as shown below:

Once the upload window opens up, click the 'Add File' button.

Browse your computers directory for the image you would like to add. Once you have located it, click the image and then click 'Open' at the bottom of the window.

You now see the images name you wish to upload displayed in the upload window.

Then click the 'Upload' button.

Once it has finished uploading, click cancel if you do not want to load any more images. This will close the upload window.

Click the image name from the directory and click insert. This will insert your new image into your article.